Due to the situation concerning COVID-19, patrons visiting Special Collections must schedule an appointment at least 2 business days (see Hours of Operation) prior to the desired research day. Patrons must list two possible dates/times for appointments; Special Collections will try to schedule the first choice. Patrons will be notified of their confirmed appointment.
Appointments should be made in between Special Collections's Hours of Operation:
Monday - Tuesday |
7:30 a.m. - 7:00 p.m.
Wednesday - Thursday |
7:30 a.m. - 5:00 p.m.
7:30 a.m. - 12:30 p.m.
10:00 a.m. - 2:00 p.m.
Any requested appointments made outside of the Hours of Operation will be reviewed on the following business day. Appointments can be made through the following methods:
Requested Vertical Files will be digitized; patrons will be notified when they are accessible.
For digitization requests, please see Special Collections's Digitization Request Form. Fees for personal use scans will be temporarily waived. If digitized materials are to be published, fees will apply. Patrons also must fill out forms for Permission to Publish and Permission for Commercial Use.
Special Collections reserves the right to not fulfill requests based on time, distance, cost, lack of vital information, privacy concerns, or condition of the requested material.
Some materials in Special Collections may contain sensitive or confidential information protected under federal and/or state privacy laws and regulations. Special Collections takes steps to identify and in some cases remove this kind of information. Therefore, materials may need to be reviewed by Special Collections staff prior to access. Information may include, but is not limited to educational, medical, financial, and personnel records (i.e. Social Security numbers, bank account information, credit card numbers, drivers’ licenses, employment and medical records, student work, and more).
Patrons are advised that the disclosure of certain information pertaining to living individuals may have legal implications. Patrons who find sensitive or confidential information in any collection agree to immediately notify a Special Collections staff member. Patrons also agree to make no notes or other record of privacy protected information if found within the collections and further agrees not to publish, publicize, or disclose such information to any other party. Patrons assume all responsibility for infringement of right to privacy in use of these materials, and agree to indemnify and hold harmless Special Collections, the University of Louisiana at Lafayette, its employees, and agents against all claims, demands, costs, and expenses arising from the use of Special Collections materials.