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Exhibits Policies
 
Additional policies and procedures exist that might be applicable.
 
The display cases are primarily used to promote the Edith Garland Dupré Library and its collections to the University and the community at large. Similarly, the Library's display cases are also used to promote the programs, publications and activities of other departments and organizations associated with the University of Louisiana at Lafayette.
 
  • The Library currently provides seven (7) horizontal display cases and two (2) vertical display cases in the Grand Hall for monthly exhibits. There are also four (4) large Plexiglas vertical cases for quarterly (three-month) exhibits located in the 1st floor central stairwell. The dimensions for the horizontal cases are: 2 ft., 2/4 inch wide x 4 ft., 4/10 inch long x 7 1/4 inches deep. The vertical display cases dimensions are 3 ft., 9 inches wide x 4 ft. 10 inches tall x 15 inches deep. The dimensions of the large Plexiglas vertical cases are 4 ft., 6 inches wide x 2 ft., 6 inches long x 3 ft., 6 inches high.

  • At the discretion of the Exhibits Coordinator and the Director of Libraries, one to three of the Library's display cases may be lent out to other University departments, from time to time, for special occasions.

  • Duration of exhibits in the Grand Hall will be one (1) month, while exhibits within the central stairwell will be for three (3) month periods. Exceptions to this policy require the approval of the Exhibits Coordinator and the Director of Libraries.

  • The Library staff has committed to specific months (which may be negotiable); the remaining months are available for displays by organizations on a first come basis.

  • The Library will provide the display areas to any official UL Lafayette organization. It further encourages the temporary use of the Library's collections in support of each exhibit's theme. All Library materials for use in the display cases are to be checked out at the Circulation Department using the Display Library card.

  • The Library will provide the display area with the stipulation that the department or organization uses all, or most of the display cases provided.

  • Exhibit contents must adhere to University regulations. While freedom of expression is encouraged, the Exhibits Coordinator has the right to reject any items.

  • Patrons may reserve Library materials in the display cases by placing a hold on them at the Circulation Department. At the end of an exhibition these materials will then be available to circulate. Exceptions to this policy will be made at the discretion of the Exhibits Coordinator (or the exhibitor) for research purposes if comparable material is not available elsewhere in the Library's collections.

  • No one group will be allowed to reserve the display cases more than once within each calendar year. Exceptions to this policy will be made at the discretion of the Exhibits Coordinator and the Director of Libraries.

  • The exhibitor will be responsible for the installation and removal of the display. Likewise, the exhibitor will be responsible for any incidental costs incurred in the installation, maintenance, or removal of the display.

  • The Library is not responsible for damage or theft of items from the display cases. All cases, with the exception of the vertical Plexiglas ones, are secured by lock and key.

  • Terms of each display may be negotiable, but all decisions of the Exhibits Coordinator and the Director of Libraries are final.
 
 
Barbara Flynn, Asst. Dean for Technical, Web & IT Services
(337.482.6041; bjf1855@louisiana.edu)
 

Document last revised Monday, July 16, 2012 2:23 PM

Copyright 2003 by the University of Louisiana at Lafayette
Edith Garland Dupré Library, PO Box 40199, Lafayette LA 70504
Circulation Desk: 337/482-6025 · Reference Desk: 337/482-6030
Location: 400 E Saint Mary Blvd · E-Mail: reference@louisiana.edu