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University Archives & Acadiana Manuscripts Collections
Additional policies and procedures exist that might be applicable.
Hours of Operation
The Archives collects personal and family manuscripts, records of institutions, organizations and businesses as well as the Archives of the University of Louisiana at Lafayette. These materials are to support research undertaken by members of the UL Lafayette community or outside patrons.
The staff of the University Archives and Acadiana Manuscripts Collection will respond to reference requests made in person, by telephone, by mail, by electronic mail, or by fax. The staff is unable to undertake time-consuming reference requests. We will recommend genealogists, local historians, or graduate students who might do such research for a fee. The collection level guide and several individual collection guides are available on the internet at : Guide to Collections in the University Archives and Acadiana Manuscripts Collection and/or Guide to Manuscripts [small collections] in the collection. Guides to some individual collections are linked to this site.
The collections are open to any who wish to use them excepting items which have been restricted as part of the act of donation which is negotiated with the donor. If material is to be published, patron must properly credit the Archives and obtain needed copyright permissions. Because this material usually necessitates research efforts on the part of the user, it is often inappropriate for freshmen level classes, which find the Louisiana Room vertical file more useful.
Loan Periods
In general, no materials circulate. Requests to borrow items will be considered on a case-by-case basis. For instance, items are lent to UL Lafayette Alumni Office for display purposes at alumni events. Oversize materials such as architectural drawings may be loaned to patrons who wish to have them copied on a flat bed system for large items. This is done only when the Special Collections staff has been assured that the patron is fully aware of the preservation responsibilities entailed and has made acceptable arrangements for handling the item(s).
Circulation of Material
Patrons must surrender identification, usually a UL Lafayette ID card, an ID card from another university or a driver's license, and sign (and abide by) the rules on a Registration Form. An Archival Request form must be completed for each collection used. If a patron refuses to comply with these rules, we will not make holdings accessible.


With permission from the Special Collections staff, items may be photocopied. Normally, if the patron requests photographs of the University Archives and Acadiana Manuscripts Collection materials, the staff takes the items to a local photographer. The patron is responsible for paying his charges.
The University Archives and Acadiana Manuscripts Collection has microfilming capabilities and can microfilm or microfiche materials for patrons if legally permissible and if it will not damage the materials. A fee schedule for those services has been established.
Bruce Turner, Assistant Dean of Special Collections
(337.482.5702; bturner@louisiana.edu)
Jane Vidrine, Archives Processing/Microfilm Specialist
(337.482.1127; jmvidrine@louisiana.edu)
Departmental Fax: 337.482.5841

Document last revised Friday, September 10, 2010 8:58 AM

Copyright 2003 by the University of Louisiana at Lafayette
Edith Garland Dupré Library, PO Box 40199, Lafayette LA 70504
Circulation Desk: 337/482-6025 · Reference Desk: 337/482-6030
Location: 400 E Saint Mary Blvd · E-Mail: bturner@louisiana.edu
Louisiana Room E-Mail: larm@louisiana.edu