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Policies & Procedures


 Public Access and Services Policies


Related Depository Policies Related Dupré Library Policies

Mission and Objectives

  • To provide free and equal access to government information and information products, regardless of format, to the University's faculty, students and staff and the general public. This is in accordance with Chapter 19, Title 44 of the U.S. Code
  • To provide reference and research services to assist patrons in locating and using government information
  • To maintain bibliographic control with required processing, cataloging and piece-level record holding
  • To promote public awareness of depository services
  • To continue to develop a depository collection to support the information needs of the depository community

Reference and Research Services

Government information reference services, in person and online, are provided from the Reference and Research Services department (Public Services) and the U.S. Government Information department (Special Collection Services). The departments are staffed by reference and research librarians and the depository coordinator, the Government Information department head. Reference service hours are equal to the number of hours that the library is open.

  • General public users of federal depository government information resources will be provided access and services comparable to those for university students, faculty and staff.
  • All reference services personnel have some level of training in the use of government information, including electronic sources. Referrals are made to the Head of Government Information, as needed. Training sessions in the use of new electronic products or online databases are conducted by the depository coordinator/Government Information department head.
  • Library research instruction sessions in the use of government information include general and specialized subject resources and tools to access government information.
  • Research guides and bibliographies, general and subject/course specific covering government information are available.
  • Many Library research and subject guides include government information resources, both depository and non-depository.
  • Social media services are incorporated within the Library's public and research services. 

Internet Access And Use

  • Public access to the Internet is provided for searching Federal depository and other government information resources.
  • Internet access is provided throughout the library at computers in the Reference Online Center, Library STEP labs, stand-alone workstations and via wireless connections. Guest access to the wireless network is available via registration.
  • Depository users, other general public users and visitors -  Designated guest login information is provided for Library workstations that require university authentication.
  • Use of workstations for government information searching is subject to the Internet use policies of both the Library and the University.
  • Patrons will not be required to present identification to use computers designated for depository usage.
  • Filtering software is not installed on computers designated for depository usage.
  • Sign-up sheets, time limits and special passwords may be imposed at the discretion of Reference and Research Services.
  • Use or access may be mediated or unmediated.

Equipment and Facilities

  • Reference Online Center computer workstations and other stand-alone computer workstations are available throughout the library for public users to search government information.
  • Downloading and scanning options are available from public workstations and computer labs throughout the Library for all patrons.
  • Designated workstations in the Reference and Research department are available for printing purposes by the general public using depository services. More information is available from the Reference Online Center Policy.
  • Microform scanners, readers and printers are available for use by all patrons.
  • Our depository library complies with the Americans with Disabilities Act in the provision of access to depository services, materials and equipment for those with disabilities or special needs. Additional information is available from the Library's Accessibility Services Policy.

Locations of Depository Materials

  • Paper -  Located in both the main stacks and the government documents stacks which are open stacks. Selected Louisiana related publications are located within the closed stacks area of the Special Collections department.
  • Microforms - Filed in microfiche cabinets near documents stacks. Some titles located in Microforms dept. Readex Microprint collections located in government documents stacks.
  • Electronic Products - CD-ROMs, DVD-ROMs, DVDs, Video or Audio Cassettes filed in multi-media cabinets.
  • Maps, Atlases, Posters - Located in government documents map/atlas cases, stacks, or Louisiana Room (Louisiana USGS quadrangle maps)
  • Internet Access - Provided throughout the library at computers in the Reference Online Center, Library STEP labs, stand-alone stations and via wireless connections. Designated guest login information is provided for Library workstations that require university authentication.

Additional Public Service Guidelines for Government Information in Electronic Formats

The UL Lafayette depository library provides free and equal access to government information in electronic and digital formats. The formats/media include online/digital publications/collections, DVD-ROM, DVD, CD-ROM, audio-CD, video-cassette tape (VHS ), audio-cassette tape and others as disseminated by the Federal Depository Library Program (FDLP). Public services for these products equal those services for other general and special collections of the library.

  • Levels of technical support to access the data or information may vary depending on the specific publication and format.
  • The library will make every attempt to provide access in a reasonable and timely manner. Arrangements for appointments or consultations will be made when extensive assistance is requested and can be provided (format and technical requirements, permitting).
  • At a minimum, the Government Information and Reference Services personnel will have knowledge or awareness of the software and hardware requirements necessary for accessing the information or publication. Basic search guides, technical documentation, manuals, or installation instructions will be provided when available. The library is not required to provide training in the manipulation of data or report generation.
  • Statistical software packages such as SAS or SPSS and GIS software (except LANDVIEW) are not available at our depository library. Some of these are provided to UL Lafayette students, faculty and staff from the UL Computing Services and other labs or departments on campus.